Privacy Policy

Information You Provide

• Account information (name, email address, password)
• Profile information (company name, role, team size)
• Payment information (billing address, payment method details)
• Communications with us (support requests, feedback, surveys)

Information We Collect Automatically

• Usage data (features used, time spent, matching patterns)
• Device information (IP address, browser type, operating system)
• Cookies and similar tracking technologies

Client and Candidate Data

• Client information (company details, hiring preferences)
• Project information (job descriptions, role requirements)
• Candidate CVs and application materials (with consent)
• Match results and confidence scores

• Processing and analyzing candidate matches
• Improving our AI matching algorithms
• Communicating updates, features, and insights
• Processing payments and managing subscriptions
• Ensuring platform security and preventing fraud
• Conducting research and development

With Your Consent

• When you explicitly choose to share matches with clients
• When you collaborate with team members on projects

Service Providers

• With third-party vendors who help operate our platform (cloud hosting, analytics)
• Under confidentiality agreements and only for permitted purposes

Legal Requirements

• To comply with applicable laws and regulations
• To respond to valid legal requests from authorities
• To protect rights, safety, and property of HRMath, users, or others

• 256-bit encryption for data in transit and at rest
• Regular security audits and penetration testing
• Strict access controls and authentication requirements
• Secure data centers with 24/7 monitoring
• Regular backups and disaster recovery procedures
• GDPR and CCPA compliance

Essential Cookies

• Required for platform operation and security
• Remember login sessions and preferences

Analytics Cookies

• Help us understand how users interact with our platform
• Improve features and user experience

Functional Cookies

• Remember your dashboard settings and filters
• Save recent searches and matches

• Account information: retained while account is active
• Client and project data: retained as long as needed for services
• CVs and candidate data: retained with consent for matching purposes
• Payment records: retained as required by tax laws (typically 7 years)
• Deleted data: permanently removed within 30 days of deletion request

• We maintain appropriate safeguards for international data transfers
• Data protection standards meet or exceed GDPR requirements
• Standard contractual clauses are used for data transfers

Access and Portability

• Request access to your personal information
• Receive a copy of your data in portable format

Correction and Deletion

• Update or correct inaccurate information
• Request deletion of your data (subject to legal requirements)

Opt-out Options

• Unsubscribe from marketing communications
• Control data sharing preferences

• Material changes will be notified via email or platform notice
• Continued use after changes constitutes acceptance
• Last updated date is always displayed at the top